Moorpark Council PTA

Reflections 2009-2010

Theme: Beauty is . . .

September 2009

Begin promoting program. Some suggestions are:

	Send letter to parents/students explaining program and requesting rules package (see attached example)
	At the school: Post signs, posters, announcements (back to school assembly and over the PA system), newsletter, etc.
	Enlist help: Have teachers (classroom, music, art, theatre, literature etc.) encourage students to participate

Begin distributing rules packages and official entry forms to students that request them. Remember that the Official Entry form must be on lavender paper and completely filled out. Give some extras to teachers and make some available at the front office or library.

October 2009

Hold a workshop at the school. This could be during lunch or after school (if after school make sure to have all necessary paperwork including facility use, permission slips, transportation, etc.)

Visit the classrooms (with office and teacher approval) to discuss and encourage participation in the program. Display samples of past entries in the school office or library.

October 29, 2009, Thursday – Entry deadline to School Reflections Coordinator

All entries should be submitted to the individual school sites. This gives you 9 days to check entries to make sure they adhere to the rules including a completely filled out entry form on lavender paper with both a student and parent signature. All visual arts and photography entries should be mounted on something firm (tag, mat, card board, etc.) and covered with shrink-wrap or acetate.

	Create final list of participating students (see details below)..
	Fill out Form A Unit level.
	Label entries with Dot ID stickers (ex. WC V-1 or CC Photo 2)
	Create Information cards (category, title and artist statement should show on the outside of the card and the student’s name, grade, school should be on the inside of the card)
	Send out invitations to the Reflections exhibit. Include principal and other school staff.

November 6, 2009, Friday – Entry Deadline to Council

	A list of all participating students including school name, first name, last name, and category (such a VA for visual arts) and name of entry. This information will be used to make the program for the night of the exhibit.
	Form A Unit level.
	All literature, musical composition, dance choreography and film/video production entries are due to Rose Hoberg. Please call to set-up an appointment (805) 552-9934. You hold onto the Visual Arts and Photography entries until Show Set up on Nov. 17.

November 17, 2009, Tuesday – Show Set up and Judging

What to bring:

	Visual arts and photography entries labeled with ID dots (CC V-1, WC V-22, MHS P-5 etc)
	Information cards. The outside of the card should state the category, title and artist’s statement; the inside should state artist’s name, grade and school.
	Duct or masking tape
	Art display grids and clips for mounting art.

All Reflections coordinators should be at Mesa Verde at 3:30 to help set up the show. All visual arts pieces will be mounted on the walls using duct or masking tape. Photography entries will be mounted on the art grids using clips. All other entries will be placed on tables. All entries must be mounted by 5:30 so bring help and start early. Judging will take place immediately after.

November 18, 2009, Wednesday – Reflections Exhibit

Doors open to the public at 6:30 pm and close at 8:30 pm. Please come and enjoy watching the reactions to all your hard work! Take pictures to include in your school’s yearbook, newsletter, or website. Be available at 8:30 to help with take down entries.

December 1-6, 2009

Moorpark Council PTA will deliver up to 96 entries (6 categories, 4 age divisions, 4 entries per division) to the 12^th District (Ventura County) Reflections chair. (This is my job – so you don’t have to do anything.)

January 20, 2010 – Reflections Gala

Entries from 12^th District will be on exhibit at the Ventura County Office of Education, 5100 Adolfo Road, Camarillo. 6:00 – 6:30 pm Art Gallery Viewing; 6:30 pm – 9:00 pm Awards Presentations. All selected participants will be invited by 12^th district to attend. You are welcome to come too.

January 22, 2010 – California State PTA district Reflections deadline in Sacramento (12^th district handles this)

February 2010

All entries that do not go on to the state will be returned to the school coordinators.

March – June 2010

Consider featuring your own school site entries in an exhibit at a parent teacher night, PTA/PTSA meeting, reading night, arts night, or even hold a Reflections Night. School sites should give some type of recognition/award to all participants. This could be a medal, pin, ribbon, certificate, gift certificate, etc.

Thank you for all your hard work and encouraging our Moorpark students to be creative!